Sample Access Request Confirmation Letter

DISCLAIMER: THIS SAMPLE LETTER IS PROVIDED FOR REFERENCE PURPOSES ONLY. ALWAYS TAKE LEGAL ADVICE OR SEEK ADVICE FROM YOUR PROFESSIONAL BODY IF YOU ARE UNSURE ABOUT HOW TO DEAL WITH AN ACCESS REQUEST OR ANY OTHER GDPR-RELATED MATTER.

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Dear [NAME OF DATA SUBJECT],

Data subject access request – request for ID/information

Reference: [DATA SUBJECT ACCESS REQUEST NUMBER]

We write to acknowledge receipt of your data subject access request under Article 15 of the General Data Protection Regulation (GDPR).

So that we may process your request, we would be grateful if you could provide confirmation of your identity in the form of [IDENTIFICATION REQUIRED].

Please also provide as much detail as possible about the information that you require, for example, name of the department and names of individuals where the information is most likely to be located, a particular service, period of time and incident.

Please note that we cannot supply the information you have requested until we have verified your identity. The deadline of 1 month in which to respond to your request will start to run as soon as we receive it. This deadline may also be extended by a further 2 months if your request is complex. We shall let you know if that is the case.

Your rights:

You have the right to:

  • request the rectification/correction of your personal data;
  • request the restriction of our processing of your personal data;
  • object to our processing of your personal data.

You also have the right to lodge a complaint with the Information Commissioners Office https://ico.org.uk/. Further details regarding our privacy practices can be found in our privacy policy [LINK].

The reference for your request is [DATA SUBJECT ACCESS REQUEST NUMBER] and please quote this on all correspondence concerning this request.

Need More Help?

We understand that not everything is black and white, so if you need some help, click "Submit A Request" ticket and one of our team will help you out as soon as possible.

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